When you are into the business of goods or services, the sales process that you follow may be simple cash sales, or even sales on credit. When you allow credit to your parties, you certainly implement measures to control credit and recover the dues on time. These may include credit limit for each party, and a predefined period to clear their dues. You may allow sales return for better customer satisfaction, and return cash or use credit notes for improved customer service. Based on the type or volume of business that you run, you can use sales order, delivery note, and so on. You can manage all such processes, and more, using TallyPrime with the flexibility of skipping any of the steps in-between and interchanging the sequence of entry.
Cash Sales: Recording sales for instant payment is a single step process in TallyPrime. In the invoice, you can include details of all the items sold, or services rendered. These sales details can be allocated to a single ledger or multiple ledgers as needed. Additionally, you can include expenses like packaging, transportation, insurance, and so on, and tax. You can also print the buyer’s details in the invoice, if needed.
Credit Sales & Receipts: When you do sales on credit, apart from the details captured in the cash sales voucher, you can raise the invoice against the party, record receipts from the party against their invoices, and track the receivables to closure. You can decide the selling prices based on customer profile or define rates for items and allow discounts, if any.
Sales Return & Credit Notes: When you allow sales returns in your business process, such return transactions can be recorded in TallyPrime, that too against the sales invoice, if needed. Depending on the settlement of the bill, you may treat it as a rejection in, or return cash or use credit note to settle the return. As per your process, you can record the same in TallyPrime. Such credit notes, if any, can be consumed in sales invoice or knocked off against the party’s credit.
Delivery Note & Rejections-in: If your business uses delivery note when shipping items to your customers, you can use TallyPrime to create the same. Later, you can record sales against the delivery notes, and track the delivery notes to closure. You also get the flexibility to generate delivery notes based on your sales voucher. Items returned, if any, based on delivery notes can be recorded as rejections in, and settled.
Sales Order In case you follow sales order processing in your business, you can create sales orders in TallyPrime. Against the sales order you may generate delivery notes or sales invoice. You can track such sales orders to closure by generating delivery notes and sales invoices, and track delivery notes to closure against sales invoices. You may even pre-close the orders.
Though TallyPrime supports all these steps in a sales process, it is not necessary that you choose to follow all these steps in any specific order. For example, you can just use: sales or sales + receipts or sales order + sales + receipts, and so on. You can even record sales before sales order, or sales before delivery note.
Reports: Various reports are available to track sales, receivables, pending orders, pending sales, and so on. As in other reports, these reports also have different views, navigation options, and support analysis based on different parameters.